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What's so important about recordkeeping?  Recordkeeping is a critical part of the Marine Corps' safety and health efforts for several reasons:

  • Keeping track of work-related injuries and illnesses can help prevent them in the future.
  • Using injury and illness data helps identify problem areas.  The more you know, the better you can identify and correct hazardous workplace conditions.
  • Better administer safety and health programs with accurate records.
  • As employee awareness about injuries, illnesses, and hazards in the workplace improves, workers are more likely to follow safe work practices and report workplace hazards. 

 

Login to RMI to report the following:
- Mishap
- Near Miss
- Report of Unsafe/Unhealthful Working Conditions
 

Click here to Report a Mishap or Near Miss Using ANYMOUSE
(Open file, complete, print and fax to 910-451-2798)
Click here to submit a Report of Unsafe/Unhealthful Working Conditions
(Open file, complete, print and fax to 910-451-2798)
These reports can be submitted anonymously
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Any unplanned or unexpected event causing death, injury, occupational illness, including days away from work, job transfer or restriction, and material loss or damage.
Mishaps will be reported to COMNAVSAFECEN in the following cases:
  • Class A, B and C government property damage mishaps. This includes property damage caused by a government evolution, operation or vehicle to other government or non-government property.
  • Class A, B, and C on-duty DoD civilian mishaps and military on/off-duty mishaps.
    (1) For military fatalities and injuries occurring during Permanent Change of Station (PCS) orders, it is the responsibility of the gaining command to submit to mishap report.
    (2) For mishaps occurring to personnel assigned to unified or joint task force commands, Navy and Marine Corps activities will submit mishap reports per this manual and any Memorandums of Agreement.
    (3) For mishaps associated with the secondary side of naval nuclear propulsion plant or non-nuclear components, report per this manual.
  • Any other occupational illness or injury that involves medical treatment beyond first aid, if it results in days light duty or limited duty for on/off-duty military personnel, or days of job transfer or restricted work for on-duty civilians.
  • Other incidents of interest to the Navy and Marine Corps for mishap prevention purposes are reportable mishaps:
    (1) All on-duty military fatalities or permanent total disabilities that are the result of a medical event that commenced within one hour of a command-sponsored Physical Training (PT), Physical Readiness Test (PRT), Physical Fitness Test (PFT), or Physical Fitness Assessment (PFA) (e.g., chest
    pains, heart attack, coma, etc.)
    (2) Class A and B mishaps occurring as the result of a DoD activity, operation, or evolution that results in the serious injury or death of a guest or military dependent.
    (3) All on-duty military training-related fatalities, and any high or moderate risk training mishaps that result in the loss of one training day, rolling back or disenrollment of the student from a course.
    (4) All explosive mishap reports of Navy and Marine Corps munitions and weapon systems, all ordnance incidents resulting in injury and all ordnance impacting off-range.
    (5) All on-duty diving cases involving the Central Nervous System (CNS), oxygen toxicity, Pulmonary Over Inflation Syndrome (POIS), or hyperbaric treatment.
    (6) All afloat cases of grounding, collision and flooding. In the case of collisions involving only U.S. Navy or Military Sealift Command ships or craft, the senior command will submit a consolidated report of the event. In all other collisions (including a vessel running into a stationary object), the report will include an estimate of the damage to the other ship, craft, or object.
    (7) All fires occurring afloat (all cases except small trash fires in which no personnel were injured and the material property damage was limited to trash.)
    (8) All Government Motor Vehicle (GMV) or Government Vehicle Other (GVO) mishaps resulting in $5000 or more government vehicle or government property damage, and/or injury/fatality of DoD-personnel; or a mishap caused by a GMV/GMO resulting in $5000 or more total damage including any
    private vehicle or private property damage, and/or injuries/fatalities to non-DoD personnel.
    (9) Any mishap involving Helicopter Rope Suspension Technique (HRST), air cargo drop, and/or parachuting, regardless of damage costs or extent of injuries.
    (10) All reportable injury and occupational illness mishaps involving a contractor, where DoN provided direct supervision of the contractor, the mishap was caused wholly or in part by DoD operations, and DoN has the means to affect change to prevent reoccurrence of the mishap.
    (11) Any medically diagnosed occupational illness and injury, such as cumulative trauma disorder or musculoskeletal disease, whether or not involving further medical treatment or any time away from work.
    (12) Work-related Significant Threshold Shift (STS) in hearing averaging 10 dB or more at 2000, 3000, and 4000 Hz in one or both ears, and the person’s total hearing level is 25 decibels or more above audiometric zero in the same ears (averaged at 2000, 3000, 4000 Hz) when an audiologist, otologist, or occupational medicine physician confirms the shift is toward deteriorated hearing, is permanent, and is considered to be of occupational origin. Age corrections shall not be used for calculating reportable hearing loss. That loss shall only be reported once unless an additional reportable loss of hearing
    is incurred. When a reportable hearing loss occurs from an instantaneous event (e.g., acoustic trauma from a one-time blast or over-pressure) the hearing loss shall be reported as an injury.
    (13) Any work-related needle stick injury or cut from a sharp object that is contaminated with another person’s blood or other potentially infectious material.
    (14) Occupationally-related tuberculosis infection, as evidenced by a positive skin test or diagnosis by a physician or other licensed health care professional, after exposure to a known case of active tuberculosis.
    (15) Any on-duty military heat stress or cold injury requiring medical treatment.
    (16) Any case requiring a military member or civilian employee to be medically removed under the requirements of an OSH health standard.

 

Includes all Reportable Mishaps, plus all First Aid Cases
The resulting total cost of damages to Government and other property in an amount of $1 million or more; a DoD aircraft is destroyed; or an injury and/or occupational illness results in a fatality or permanent total disability. 

a. Fatality/Fatal Injury. Mishap or complications of a mishap, that results in a death. When death occurs six months or more following the initial mishap, contact Commandant of the Marine Corps, Safety Division (CMC (SD)) or the Commander, Naval Safety Center (COMNAVSAFECEN) for reporting requirements.  COMNAVSAFECEN will track and update the database as necessary.

b. Permanent Total Disability. A non-fatal injury or occupational illness, which in the opinion of competent medical authority permanently incapacitates someone. Also, the loss of the following body parts or the use thereof during a single mishap is a permanent total disability:
- Both hands
- Both feet
- Both eyes
- A combination of any two of these body parts.
The resulting total cost of damage is $200,000 or more, but less than $1 million. An injury and/or occupational illness results in permanent partial disability or when three or more personnel are hospitalized for inpatient care (which, for accident reporting purposes only, does not include just observation and/or diagnostic care) as a result of a single accident.

a. Permanent Partial Disability. An injury or occupational illness, that results in permanent impairment or loss of any part of the body (e.g., loss of the great toe, thumb, or a nonrepairable inguinal hernia, traumatic acute hearing loss of 10 dB or greater documented by medical authority).

b. Exceptions include the following:
- Loss of teeth.
- Loss of tips of fingers/toes without bone loss.
- Repairable hernia.
- Disfigurement.
- Sprains or strains that do not cause permanent limitation of motion.
The resulting total cost of property damage is $20,000 or more, but less than $200,000; a nonfatal injury that causes any loss of time from work beyond the day or shift on which it occurred; or a nonfatal occupational illness or injury that causes loss of time away from work or disability at any time.
For military members.  Any initial one-time treatment and any follow-up visit for observation of minor scratches, cuts, burns, and splinters that does not ordinarily require medical care. Such one-time treatment and follow-up visit for observation is considered first aid, even though provided by a physician or medical professional.

For DoD civilians.  Any case that requires one or more visits to a medical facility for examination or treatment during working hours, as long as no leave or continuation of pay (COP) is charged to the employee and no medical expense is incurred.  Also, a case that requires two or more visits to a medical facility for examination or treatment during non-duty hours beyond the date of injury as long as no leave or COP is charged and no medical expense is incurred.
Any one time treatment, with followup treatment if required, to clean, bandage, or observe a scratch, cut, burn, splinter, sprained ankle, etc., not necessarily provided by competent medical authority. First Aid, for purposes of this instruction and 29 CFR Part 1904, are not required to be recorded or reported, using the following definition of first aid:

a. Using a non-prescription medication at nonprescription strength (for medications available in both prescription and non-prescription form, a recommendation by a physician or other licensed health care professional to use a non-prescription medication at prescription strength is considered medical treatment for record keeping purposes).

b. Administering tetanus immunizations (other immunizations, such as hepatitis B vaccine or rabies vaccine, are considered medical treatment).

c. Cleaning, flushing or soaking wounds on the surface of the skin.

d. Using wound coverings such as bandages, Band-Aids™, gauze pads, etc.; or using butterfly bandages or Steri-Strips™ (other wound closing devices such as sutures, staples, etc., are considered medical treatment);

e. Using hot or cold therapy.

f. Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc. (devices with rigid stays or other systems designed to immobilize parts of the body are considered medical treatment for record keeping purposes).

g. Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck collars, back boards, etc.).

h. Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister;

i. Using eye patches;

j. Removing foreign bodies from the eye using only irrigation or a cotton swab.

k. Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means;

l. Using finger guards;

m. Using massages (physical therapy or chiropractic treatment are considered medical treatment for record keeping purposes);

n. Drinking fluids for relief of heat stress.
Incidents rates are an indication of how many incidents have ocurred, or how severe they were.  They are measurements only of past performance or "lagging" indicators.  Incident rates are one of many items that should be used to measure performance, most of which are positive in nature; incident rates tend to be viewed as an indication of something that is wrong with a safety program, vice what is positive or right about the program.  In spite of this, incident rates remain the primary indicator of safety performance measurement.  The most difficult part about incidents rates is that the four major types of rates are easily confused with one another. 

They are:
- Total Case Incident Rate (TCIR)
- Days Away/Restricted or Transfer Rate (DART)
- Lost Time Case Rate (LTCR)
- Lost Workday Rate (LWDR)

TCIR is a mathematical calculation used to report reportable workplace injuries across an industry or industry segment. TCIR is defined as the average number of work-related injuries incurred by 100 workers during a one-year period. Use of the TCIR to report workplace injuries allows comparison of accident and injury statistics across industries, among industry segments, and from one year to the next.

The TCIR is typically calculated as follows:

TCIR = 200,000 x annual # of injuries incurred
                 annual total # of hours worked

For example, if a command with 7,500 workers reported 430 injuries in 2012, and workers in that command averaged 40 hours per week for 50 weeks, then the 2012 TCIR for that industry segment would be:

TCIR = 200,000 x 430 = 86,000,000 = 5.7 per 100 employees
            7,500 x 40 x 50   15,000,000

The Days Away/Restricted or Transfer (DART) Rate is a mathematical calculation that describes the number of reportable injuries and illnesses per 100 full-time employees that resulted in days away from work, restricted work activity and/or job transfer that a command has experienced in any given time frame.

DART Rate =  Total Number of DART Incidents x 200,000  
                       Number of Employees Labor Hours Worked 

For example: Employees of a command, including management, worked 645,089 hours.  There were 22 injury and illness cases involving days away and/or restricted work activity and/or job transfer from the OSHA-300 Log (total of column H plus column I).

DART Rate = 22 x 200,000 = 6.8
                          645,089

The Lost Time Case Rate (LTCR) is a mathematical calculation that uses the number of cases that contained lost days (but not restricted duty).

LTCR =    Number of Lost Time Cases x 200,000   
              Number of Employee Labor Hours Worked

For example: Employees of a command, including management, worked 452,680 hours.  There were 25 injury and illness cases involving days away from work.
 
LTCR = 25 x 200,000 = 11.0
                 452,680
The Lost Work Day Rate (LWDR) is a mathematical calculation used to determine the rate of days lost for the year.  Not to be confused with Lost Time Case Rate (LTCR), which gives the rate of cases involving lost time.  The LWDR focuses on the number of days away from work (aka: days lost or lost days).

LWDR = Total Number of Days Lost x 200,000
                Number of Employee Hours Worked

For Example:  A command experienced 5 incidents (or cases), and 3 of those cases resulted in days away from work (the other 2 cases involved light duty), those 3 cases may account for, say, 25 days away from work (Case 1 resulted in 7 days away.  Case 2 resulted in 13 days away. Case 3 resulted in 5 days away).

LWDR = 25 x 200,000 = 10.75
                   465,000


               
Near misses are often referred to as “close calls”.  A near miss is an unplanned event that did not result in injury, occupational illness, or property damage, however could have been a mishap had a change in timing, location or distance occurred; i.e. someone slips on the ice, but catches themselves by grabbing a handrail and breaks their fall.  If the person received injuries, or there was some property damage it would have been a MISHAP, not a NEAR MISS.  This incident should be reported as a near miss to allow for corrective action.

DoD civilian employees are required to immediately report all on-duty injuries and occupational illnesses to their supervisor. Those personnel who desire non-emergency medical attention may choose to see a private medical provider, but are highly encouraged to seek treatment at the NMCCL Occupational Health Clinic (Bldg. 65). This includes treatment for first aid cases. In order to be seen at the Occupational Health Clinic (Bldg. 65), employees should request their supervisor provide an Occupational Health Permit (Form MCBCL 5100/3) to the injured employee who needs treatment.  A “Fillable .PDF” and applicable instructions are provided below for your use.

Instructions Regarding the Occupational Health Permit

MCBCL 5100/3 Occupational Health Permit (Fillable)

For all Class A and Class B Mishaps.  Commanders, AC/Ss, Department Heads and Directors will immediately report all Class A and B mishaps of all on-duty or off-duty military and on-duty DoD civilian employees to the Director of Safety via phone or e-mail during normal working hours or after normal working hours, and will subsequently brief the Commanding General, MCIEAST–MCB CAMLEJ of all on- or off-duty fatalities, and all Class A and B mishaps for service members. This is still a requirement

Per MCO 5100.29C (Marine Corps Safety Program) and MARADMIN 743/20, 8-Day Briefs are no longer required.  "In order to eliminate redundant reporting, allow more time to thoroughly investigate incidents, and improve report accuracy, Class A and B mishaps, non-combat deaths not attributed to disease or illness, and deaths attributable to criminal activity no longer require an 8-Day Brief. This change in no way minimizes the importance of reporting nor does it limit commanders at any level from establishing reporting requirements for their commands or prohibit commanders from pushing information to higher headquarters."
MARADMIN 558/16 - Requirement for 8-Day Brief

MARADMIN 490/18 - Required Distribution for 8-Day Brief

MARADMIN 743/20 - Publication of MCO 5100.29C, MCSMS